Breakfast, tea and lunch — run on the same time discipline as the program.
Split out from the Protocol Directory into its own section. Tea and lunch timings are the real Sl-numbered slots from the Event-Day Run Sheet; breakfast doesn't appear in the documented SOP at all — the run sheet starts at 8:30 AM with venue setup — so it's marked below as a suggested addition, not a sourced one.
| Meal | Time | Dur. | Responsible |
|---|---|---|---|
| Committee & Volunteer Breakfast (Suggested) | 07:45–08:15 | 30m | Hospitality Team |
| Morning Tea / Refreshment Break (Sl 10) | 11:25–11:40 | 15m | Hospitality Team |
| Lunch Break (Sl 13) | 12:45–13:30 | 45m | Hospitality Team |
| Afternoon Tea Break (Sl 15) | 14:45–15:00 | 15m | Hospitality Team |
Protocol per meal
Committee & Volunteer Breakfast
- Not part of the documented Event-Day SOP — the run sheet begins at 8:30 AM with venue setup. Add this only if your team genuinely arrives early enough to need it.
- If used: a light breakfast/tea for the core organizing team and volunteers arriving before the 8:30 AM setup call, so setup doesn't start on an empty stomach.
- Kept separate from guest catering — resource persons and dignitaries aren't briefed to arrive this early (Guest Reception, Sl 3).
Morning Tea / Refreshment Break
- 15-minute window between the Keynote Q&A and the Expert Lecture — hold to it strictly, the Expert Lecture's 50-minute slot has no slack built in.
- Drinking water and refreshments arranged as part of Early Setup, before doors open.
- Hospitality Volunteers serve water, tea and refreshments; Refreshment Management Volunteers manage the queue and prevent overcrowding.
Lunch Break
- 45-minute window between the Expert Lecture's interaction and Technical Session I.
- Resource persons and dignitaries are seated and served separately from general participant catering, per the Guest Reception & Hospitality Protocol.
- Lunch coupons (Printing & Stationery kit) are checked at the serving point to manage headcount.
- Hospitality Volunteers assist during lunch; Refreshment Management Volunteers manage queues and keep the area clean.
Afternoon Tea Break
- 15-minute window between Technical Session I and Technical Session II — the same time discipline as the morning break.
- Last hospitality service point of the day — no further catering is scheduled after this on the run sheet.
Who serves
🍵 Hospitality Volunteer
- ✓Welcome guests and speakers
- ✓Serve water, tea and refreshments
- ✓Ensure guest comfort
- ✓Assist during lunch
- ✓Coordinate with escort volunteers
🥤 Refreshment Management Volunteer
- ✓Assist in tea and lunch service
- ✓Manage queues
- ✓Keep the area clean
- ✓Coordinate with the hospitality team
- ✓Prevent overcrowding
The Breakfast row is a suggested addition — it isn't in the original SOP. Everything else on this page (timings, duties, supplies) is sourced from the same Event-Day Run Sheet, Eventday SOP and Seminar Kit Checklist used across the rest of the site. Supplies — lunch coupons, drinking water, water glasses — are in the Kit & Stationery Checklist above.
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